Notice & Protocols

Notice of Meeting

Notice is hereby given that the 52nd Annual General Meeting of TEXTEL Credit Union Co-operative Society Limited will be held via a Hybrid format, on Saturday 12th September 2026 starting at 9:00 a.m. at the Hyatt Regency, 1 Wrightson Road, Port-of-Spain.

• Members wishing to participate in the AGM must register, via the AGM Registration portal on www.textelcu.com or via email at membership@textelcu.com
• When registering please provide a valid form of identification and a functioning and reliable email address.
• Only registered members will be emailed a link, with accompanying instructions, to access the virtual meeting.
• The 52nd AGM is being held in a hybrid format, it is your right to participate and to vote, but to do so members must register so that there would be quick and easy access to the meeting on September 12th 2026.
  • This also allows members to send questions on the 2025 Annual Report for consideration and response ahead of the meeting.
  • As well as for adequate seating and catering arrangements to be made.
• Members who opted to attend in-person must also register online.
• The Annual Report 2025 will be available online in advance of the meeting. Hard copies will be available at the office from Thursday 27th August, 2026.

Standing Orders

The Annual General Meeting Standing Orders, reproduced as issued.

1. Members shall keep their microphones muted for the duration of the meeting, except when permitted by the Chairman for making contributions to the meeting
2. Videos shall remain off unless permitted by the Chairman.
3. Cell phones must be on silent mode, as the vibrate setting can cause disruptions. Urgent calls may be taken only with microphones muted.
4. A member shall address the meeting ONLY when called upon by the Chairman.
5. Members must use the “Raise Hand” function, wait to be recognized, then unmute and identify themselves.
6. Questions must be typed into the chat box; the AGM Moderator will transmit them to the Chairman.
7. No member shall address the meeting except through the Chairman. Contributions must be clear and relevant to the specific subject before the meeting.
8. Contributions on any agenda item shall not exceed two (2) minutes unless permitted by the Chairman.
9. A member may not speak twice on the same subject except:
   • The mover of a motion (right of reply).
   • To object or explain (with permission of the Chair).
10. The mover of a procedural motion (Adjournment, Lay on the Table, Motion to Postpone) has no right of reply.
11. No question shall be made after the “Question” has been put and carried
12. A member rising on a “Point of Order” shall state it clearly and concisely, with relevance to the Standing Orders.
13. A member shall not call another member “to order” but may draw the Chairman’s attention to a breach.
14. No member may call the Chairman “to order.”
15. A question shall not be put to the vote if a member wishes to speak or move an amendment, except for procedural motions such as “The Previous Question,” “Proceed to Next Business,” or the Closure: That the Question be “Now Put” may be moved at anytime.
16. Only one amendment shall be before the meeting at any one time.
17. When a motion is withdrawn, any amendment to it fails.
18. The Chairman shall have the right to a “casting vote”.
19. If voting on an amendment is equal and the Chairman does not exercise the casting vote, the amendment is lost.
20. The Chairman shall ensure protection from vilification or personal abuse.
21. No member shall impute improper motives against another.
22. Recording of proceedings is prohibited without the Chairman’s permission.
23. Members must conduct themselves professionally at all times.
24. Explicit, violent, or inappropriate content is strictly prohibited.